Privacy, Cookies and Copyright
Bag Books is committed to processing data in accordance with its responsibilities under the General Data Protection Regulation (GDPR). Any personal details you supply to Bag Books, including any sensitive data, will only be used by Bag Books and will not be made available to any Third Party.
Bag Books does collect standard log files on its web server. These log files do not collect personal data but rather collect information which assists us in assessing the use and usability of this website. This information may include the IP address of your computer but Bag Books will not attempt to trace that IP address to you personally, nor will it allow that information to be tracked by outside agencies.
Our full Data Protection Policy appears at the bottom of this page.
What is a Cookie? Wikipedia describes a Cookie as ... A cookie, also known as an HTTP cookie, web cookie, or browser cookie, is a piece of data stored by a website within a browser, and then subsequently sent back to the same website by the browser. Cookies were designed to be a reliable mechanism for websites to remember things that a browser had done there in the past, which can include having clicked particular buttons, logging in, or having read pages on that site months or years ago. Learn more via Wikipedia.
Types of Cookie used on this website:
First party cookies: These are cookies that are associated with the host domain. Essentially these are our own cookies, controlled by us and used to manage/improve website performance.
Third party cookies: These are cookies found in other companies’ internet tools which we are using to enhance our site. Cookies that are in use are provided by Google Analytics, Youtube, Twitter, Paypal and the Shopping Cart.
No images reproduced on this site come from an unknown source, if we have not received permission to use them, or they do not come from a Free Source, then we will not use them.
All Award Sites images used on this site are reproduced with the permission of Award Sites who are the copyright owners. All copyright for Awards won, and any membership graphics displayed on this site, are reproduced unaltered, and belong to their respective organisations.
Any compliance logos used on this site are in line with that organisations declared policy.
This website and the materials on it are owned by Bag Books. The information and materials on this website may be printed and used for personal purposes only. You may electronically copy or print materials and pages from this website for such purpose only and without alteration, addition or deletion. Any other use requires the express written permission of Bag Books. All rights reserved.
Data Protection Policy
Bag Books is committed to processing data in accordance with its responsibilities under the General Data Protection Regulation (GDPR). Article 5 of the GDPR requires that personal data shall be:
- processed lawfully, fairly and in a transparent manner in relation to individuals;
- collected for specified, explicit and/or legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- adequate, relevant and/or limited to what is necessary in relation to the purposes for which they are processed;
- accurate and, where necessary, kept up to date; reasonable steps must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
- kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
- processed in a manner that ensures appropriate security of the personal data, including reasonable protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”
2. General provisions
- This policy applies to all personal data processed by the Charity.
- The Chief Executive shall take responsibility for the Charity’s ongoing compliance with this policy.
- This policy shall be reviewed at least annually.
- The Charity shall register with the Information Commissioner’s Office (ICO) as an organisation that processes personal data.
3. Lawful, fair and transparent processing
- To ensure its processing of data is lawful, fair and/or transparent, the Charity shall maintain a Register of Systems.
- The Register of Systems shall be reviewed at least annually.
- Individuals have the right to access their personal data and any such requests made to the charity shall be dealt with in a timely manner.
4. Lawful purposes
- All data processed by the charity must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests.
- The Charity shall note the appropriate lawful basis in the Register of Systems.
- Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
- Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Charity’s systems.
5. Data minimisation
- The Charity shall ensure that personal data are adequate, relevant and/or limited to what is necessary in relation to the purposes for which they are processed.
- The Charity shall take reasonable steps to ensure personal data is accurate.
- Where necessary for the lawful basis on which data is processed, reasonable steps shall be put in place to ensure that personal data is kept up to date.
7. Archiving / removal
- To ensure that personal data is kept for no longer than necessary, the Charity shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
- The archiving policy shall consider what data should/must be retained, for how long, and why.
- The Charity shall take reasonable steps to ensure that personal data is stored securely.
- Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.
- When personal data is deleted this should be done safely such that the data is irrecoverable.
- Appropriate back-up and disaster recovery solutions shall be in place.
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Charity shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO.